Virtual Meeting and Hybrid Meeting AV Hire
These trying times have seen many changes in the way we hold meetings and present information to our peers. Work from home, restriction on audience size and the closing of venues are just some of the challenges facing organisations that still need to ‘get the message out’. The latest trends are seeing organisations adopt new concepts – the Virtual Meeting / Virtual AGM and the Hybrid Meeting / Hybrid AGM.
Read on, or contact us to discuss your event.
Professional Webcast Encoder with Bonded 4G Internet Connection
What is a Virtual Meeting / Virtual AGM?
A special note on AGM’s. On the 20th March 2020, ASIC (Australian Securities and Investment Commission) published “20-068MR Guidelines for meeting upcoming AGM and financial reporting requirements” on conducting a Virtual AGM or Hybrid AGM. While it is strongly recommended that you read this paper yourselves and seek your own legal advice, in my opinion the main take-home points seem to be that a) The remote participants must be able to ask questions and b) there must be an ability for participants to vote.
The Virtual Meeting / Virtual AGM is basically a presentation with no local audience, however participants can view the proceedings remotely with the ability to ask questions and, in the case of AGM’s, the ability to cast a vote. Based on current work place restrictions, you could have a number of presenters and technical crew in a given location with an unlimited number of remote audience members viewing the proceedings.
You could even have a multiple, small groups of presenters or even a single or multiple presenter at a remote location – for example;
Location 1: Sydney Corporate Office
Audience Size: Nil
Presenters: 3
Professional Lighting, Presentation Hardware, Bonded 4G Internet Connection and Pre-configured presentation hardware
Location 2: Melbourne Webcast Studio at AV Company Office
Audience Size: Nil
Presenters: 4
Professional Lighting, Presentation Hardware, Bonded 4G Internet Connection and Pre-configured presentation hardware
Location 3+: Presenters residence or place of business
Audience Size: Nil
Presenters: 1
Pre-configured and easy to setup computer with 4G internet connection.
Remote Viewers:
Unlimited number of audience members, viewing from their residence or place of business using their own laptops, phones, tablets etc.
Professional Vision Switch
What is a Hybrid Meeting / Hybrid AGM?
The Hybrid Meeting / Hybrid AGM is based on restrictions on audience size. At the time of writing, all meetings of any size are effectively banned, but once the foot starts to slowing come off the brake we will likely see the ability to hold a meeting based on the 1-per-4-square-metre rule. This means you will have a very large room with a smaller number of people in it – and remember, you have to allow for everyone in the room, not just the audience. You will have to allow for hotel staff, speakers, organisers and, of course, any AV staff.
So with these restrictions and possibly even a lack of desire to travel in the future, the Hybrid Meeting / Hybrid AGM means you can even have multiple, smaller meetings in various locations with presenters from each location able to be seen and heard in all. Here’s an example:
Meeting 1: Sydney
Audience Size: 100 (limited by room capacity and restrictions in place)
Presenters: 3
Professional Lighting, Projection and Webcast Equipment
Meeting 2: Melbourne
Audience size: 80
Presenters 4
Professional Lighting, Projection and Webcast Equipment
Remote Presentations
4 People located at their residence or place of business
Own Laptop & Internet connection or a pre-configured, easy to setup Laptop and 4G internet connection that can be shipped to them in advance.
Remote Viewers
Unlimited number of audience members, viewing from their residence or place of business using their own laptops, phones, tablets etc.
Wireless, Battery 4G Internet
Technical Management of the Virtual Meeting / Virtual AGM Broadcast
Using Professional presentation tools, camera’s and lighting, each presenter will look their best and present the best result for the audience. Smart software tools such as Zoom, PollEverwhere and professional technology like the Blackmagic ATEM TV Studio Vision Switch and Teradek range of Video Encoders along with bonded 4G internet products ensures seamless transmission and seamless switching between presenters in remote locations to the entire audience.
Professional Camera for Professional Results
Why Choose CDS Audio Visual for your large corporate event?
When you hire CDS Audio Visual for your next virtual meeting or virtual AGM, you can be confident that you will see the best result for the budget.
When selecting an audio-visual company to work with, it pays to select one that really knows the ropes. For over 20 years, CDS Audio Visual has worked with all manner of organisations ranging from not-for-profits and local businesses to international corporations. We’ve also worked in almost every major venue in Australia, and even several overseas! We have the experience to help you expect the unexpected, so that there are no surprises on the day of the big event.
Are you ready to host an event that leaves a lasting positive impression on everyone in attendance? To discuss your needs or to request a free, no-obligation quotation, please contact us by clicking the button below. You can also give us a call at 1300 852 552. We look forward to hearing from you!